Clients wishing to be certified must prepare a management system conforming to the clauses of the standard(s) to which they wish to be certified. There are 3 options
- Build your own system using a copy of the standard(s) to which you wish to be certified.
- Build your own system using a copy of the standard(s) to which you wish to be certified and commission Ocean to perform an informal Gap Analysis on your system to identify any deficiencies ahead of your certification assessments.
- Get a Consultant to help create a system conforming to the standard(s) you wish to gain certification for.
Then once your system is in place you can proceed to book dates and will receive an introductory phone call from your auditor before your assessment.
The assessment process is a fairly simple and stress free one. There are two initial assessments for clients new to certification. (For details on transfers from other certification bodies please see the “transferring certification from one body to another” section below).
New clients must first have a Phase 1 assessment; this can often be done as either a visit or a desk top review to reduce travel costs. The Phase 1 is just a document review to establish that a compliant basic structure and all mandatory procedures are in place.
Once successfully through Phase 1 clients can address any findings raised and proceed to Phase 2 where an Ocean Assessor will visit the organisation and assess the compliance of the full management system raising any possible improvements that could be made and then making a recommendation for certification.
Once certification is recommended, reports are verified to ensure the correct process has been followed during the assessment and that any findings are justified.
Once this has been completed, and any corrective actions required have been provided, the client can be certified with certificates. The certificates may only take a matter of days to issue.
The client can then complete PQQs, inform any stakeholders of their achievement and use UKAS logos as appropriate to advertise that they run a recognised standard of management system(s).
Timescales depend on how well prepared clients are but in some cases the two initial assessments can be carried out in a matter of weeks. Ocean’s large pool of multi-qualified assessors enables us to provide initial assessments according to timescales as requested by our clients. While Ocean continues to grow, it remains small enough to provide a flexible and customer-focussed approach at a very competitive price.
You can contact David Lowery at the Ocean Head Office on 0191 222 0306 or send us your enquiry via our enquiries page or to email@example.com to receive a competitive quote and information on timescales within 3 working days.
The cost of your certification depends on a number of factors including: your organisation’s size; the risk level of your operations; whether you operate from different locations; and how many people your organisation employs. However, we are committed to continuously reviewing our fees and the costs we place on our clients to ensure that we remain highly competitive both on price and services offered.
You can contact David Lowery at the Ocean Head Office on 0191 222 0306 or send us the details of your company via our enquiries page or to firstname.lastname@example.org to receive a competitive quote and information within 3 working days.
The standard 3 year certification cycle involves two initial assessments in the first year, Phase 1 and Phase 2. The Phase 1 is just a document review to establish that a compliant basic structure and all mandatory procedures are in place. Once successfully through Phase 1 clients can address any findings raised and proceed to Phase 2 where an Ocean Assessor will visit the organisation and assess the compliance of the full management system raising any possible improvements that could be made and then making a recommendation for certification. In the second year there is one surveillance assessment assessing the management system(s) against a selection of clauses of the standard(s). Then in the final year there is one surveillance assessment which assesses the management system(s) to the clauses not covered in the second year’s surveillance. They three year cycle then ends.
The first cycle is then followed by a recertification visit which re-assesses the full management system against all of the clauses of the standard(s) as a start to a new three year cycle. This is then followed by another two years of surveillance.
Additional audits can be included on request.
There is no Pass or Fail in management systems certification. The only outcomes of the reports you receive are findings. There are three types of finding in the report and all findings are confidential between you, us and potentially UKAS. The findings are either Non-conformances or Opportunities for Improvement. Opportunities are areas for you to review in your own time and do not affect the timescales for your certification. Non-conformances require an approved corrective action plan to be submitted to Ocean before certification can be progressed and a maximum timescale of six weeks is allowed for you to provide this. Once and required actions are accepted you may then be awarded certification.
For more information on the process or to answer any additional questions you may have please contact David at email@example.com or on 0191 222 0306.
Transfer from other certification bodies
Ocean welcomes transfers of your certification from your current certification body. We provide a straightforward process where we review your existing certification (certificate and audit reports) and carry out a transfer audit which fits in with your current cycle. Upon successful completion of the transfer review and audit, and close out of any corrective actions, we will issue you with an Ocean Certificate of Registration
Ocean offer this service in all management system standards (ISO 9001, ISO 14001, OHSAS 18001 and NHSS). We would be happy to talk you through the process and provide you with a quotation.
Contact us on 0191 222 0306 or email us at firstname.lastname@example.org.
- ISO 9001 Brochure
- ISO 14001 Brochure
- OHSAS 18001 Brochure
- Integrate Management Systems Brochure
- Summary of PAS 2030 2014
- ISO 14001:2015 Standard Revision FAQs
- ISO 9001:2015 Standard Revision FAQs
- OCL_P06_Management of Certification_Client _Guidance_ G01
Links to other useful pages:
The United Kingdom Accreditation Service (UKAS) is the sole national accreditation body for the United Kingdom. UKAS is recognised by government, to assess against internationally agreed standards, organisations that provide certification, testing, inspection and calibration services. Accreditation by UKAS demonstrates the competence, impartiality and performance capability of these evaluators. In short, UKAS ‘checks the checkers’.
Safety Schemes In Procurement Home Page
- SSIP Portal
The SSIP Portal allows you to verify that a contractor is currently holding a valid certificate from one of the member SSIP schemes
Lantra Awards supports both individuals and companies to achieve personal and business growth. A nationally recognised Awarding Organisation, they have over 40 years’ experience of developing quality training and qualifications.
- Green Deal ORB
The Green Deal Oversight and Registration Body (GD ORB), on behalf of the Secretary of State, manages the authorisation scheme for participants in the Green Deal
- Green Deal ORB Participant Register
Register of all officially certified Green Deal Installers; just search their company name or certification number to check that they are a legitimate installer.
Providing free environmental guidance for small and medium-sized businesses throughout Northern Ireland and Scotland.
Legislation made simple